
Please read carefully the Terms and Conditions for exhibiting on MEETEX 2025
Contractual sides represented in these Terms and Conditions are: CMPA Croatian Meeting Professionals Association (in Croatian: HUPKT Hrvatska Udruga Profesionalaca Kongresnog Turizma) from Zagreb as the Main Organizer, in cooperation with Innovative Events Ltd. from Sveta Nedelja as the Technical Organizer (jointly in the forthcoming text: Organizers) and both potential and confirmed exhibitors (in the forthcoming text: Exhibitors) at MEETEX 2025 - Croatian Meeting Industry B2B Exhibition, to be held in Zagreb April 1-3, 2025. The third party that will be mentioned is the MEETEX 2025 Venue (in the forthcoming text: Venue) which is The Westin Zagreb Hotel.
Registration application
Once submitted, the registration application form is a legally binding irrevocable document, representing Exhibitor's free will to participate at MEETEX 2025. The Organizers reserve the right to decide upon admitting the submitted application forms. When Exhibitor's application is admitted, the Organizers will send the quotation for the registration fee to the Exhibitor. Only upon receipt of the downpayment/deposit specified in the quotation the registration will be considered as confirmed and valid.
The Organizers are not obliged to consider application forms received after the deadline(s) as presented on the MEETEX Exhibitors web page.
Prices and registration fee
Prices/registration fees for Exhibitors are clearly stated on www.meetex.eu/exhibitors-2025. The prices are in EUR without VAT, which will be applied at the rate valid in the moment of issuing a quotation and/or invoice.
Fees are based on the time of the payment of the deposit, as defined and stated on www.meetex.eu/exhibitors-2025
Registration fee includes one person/company representative per registration. Every Exhibitor can register more persons/representatives at an additional fee.
Payments
Payments will be collected only via standard bank transfers, based on Organizers’ quotation. Credit cards or any other form or payment will not be accepted. Payments will be processed by the Technical organizer.
The downpayment/deposit is non-refundable. Details about eventual refunds can be found under the „Cancellation“ section below.
Exhibitor categories
There are two categories of exhibitors: Standard Exhibitor and Services Provider Exhibitor/Special Venue. Under Standard Exhibitor category Organizers will accept all venues, hotels, PCO, DMC and similar travel and/or tourist agencies, destination marketing agencies, Tourist offices, Convention Bureaus etc. Service providing companies such as AV and IT technology providers, catering services, transport companies and similar can apply for Services Providers Exhibitor status. Under same conditions we can accept special venues without own accommodation facilities or own F&B services.
The Registration for Standard Exhibitor includes:
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Exhibition area aprox dimensions 1,5 x 2 m in the Westin Zagreb Hotel Crystal Ballroom
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Exhibitor's name board
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1 table
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4 chairs
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Floor carpet
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Area cleaning (daily)
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One representative per exhibitor
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Listing on the MEETEX website www.meetex.eu
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Listing in the MEETEX event app
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Listing in and full access to the on-line meeting scheduling platform, with minimum 25 meeting slots
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Catering throughout the event
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Participation on all MEETEX business, networking and education activities
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Free wifi access at the venue
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Ability to use any other listed optional promotional activities (subject to extra charge)
The Registration for Event Services Providers Exhibitors includes
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Exhibition area aprox dimensions 1 x 2 m in The Westin Zagreb Hotel
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Exhibitor's name board
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1 cocktail high table
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2 high bar chairs
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One representative per exhibitor
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Listing on the MEETEX website www.meetex.eu
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Listing in the MEETEX event app
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Catering throughout the event
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Participation on all MEETEX business, networking and education activities
-
Free wife access at the venue
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Ability to use any other listed optional promotional activities (subject to extra charge)